Objectives
The Contracts Manager (m/f/d) will be responsible for contract planning and administration of solar PV EPC projects in Greece. The position is regarded as a skilled contract administration role, focused on EPC & Subcontract administration. Reporting to the Project Manager(s), the Contracts Manager (m/f/d) will support Supply Chain Manager(s), Project Controller(s), Engineer(s) and Construction Manager(s) as requested.
Occasional travel may be required in line with business requirements.
Presence in office required minimum three days per week.
In addition to the duties mentioned above, the job holder is required to carry out other duties that are in essence part of his area of activity, according to their knowledge and abilities.
Primary Responsibilities
Contract planning:
- Initial team & stakeholder engagement, supporting document criteria, communication, and presentations.
- Establish and maintain the contract folder structure for draft contracts and schedules.
- Track and compare changes and control contract and schedule revisions.
- Style and formatting for clean execution versions for circulation, prepare contracts for signature.
Contract execution & obligations:
- Establish and maintain the contract management folder structure relating to executed contracts.
- Establish and maintain the contract register list.
- Participation in Project Team meetings and updates.
- Identification of Contract risks and opportunities, deviations, and deficiencies.
- Consultation with the Project Managers on corrective actions and potential mitigations.
- Day-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the JUWI project team.
- Day-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein.
- Drafting of agreements, approvals, certificates, consents, determinations, notices, requests, and compile supporting documentation thereto for the Project Managers review and approval.
Prepare contracts for signature by:
- Organise signature by authorised signatory and/or Notary/Apostille requirements.
- Print hardcopies, sort, scan, and compile for Project Library
- Compilation, establishment and tracking of the EPC Contract and associated project documents.
- Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points
- Establish, populate, track, and update the contractual communication registers, as well as maintain the electronic and hardcopy file index system.
- Compile and maintain templates for contractual letters, notifications, and other deliverables in accordance with EPC, associate project documents and Subcontracts.
- Ensure contract deliverables are received by the Client and/or relevant stakeholders timeously.
- Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously.
- Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms.
- In conjunction with the Quality Representative and the Project Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e., Control of Project Communications, Payment, Insurance claim processes)
- Point of contact to advise and guide JUWI project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexity.
- Establish, administer, and maintain the insurance claim process and compile templates as required.